Uploading Electronic Files to the Web

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The Upload button uploads a file to the web and then routes the item based on the Active Date. Files are uploaded to the web using either file share or FTP. The uploaded file is named using the item ID number and the file's original extension. The Upload button is enabled on both active and inactive items as determined by the Inactive Date. Any unsaved changes made to the item form are automatically saved when the Upload button is clicked.

  1. From the Item form, click the Upload button.
  2. A Choose File to Upload box will pop up.
  3. Choose the file you want to upload and click Open.
  4. A progress bar will appear and show the progress of the upload.
  5. Once the file has been uploaded, the Document Type will display the correct type, the File Size will appear, and the Location will show the name of the file and a link to open the URL.
  6. You can now close the Item form, and the request will be automatically routed to a new status.
  7. If the Item is active (determined by the Active Date) it will be routed to Item Available on Electronic Reserves.
  8. If the item is not yet active, it will be routed to Item Activation Pending.

There is no size limit on electronic files uploaded via the Ares client. However, there is a 28.6 MB size limit when uploading files via the Ares web interface.

Using FTP or File Share to Upload Files

Files are uploaded to the web using either the FTP server or file share. The destination of the file is controlled by the ClientUploadMethod key in the Ares Customization Manager. These keys are located in the Ares Customization Manager under System | Client Upload.

Using FTP

If you are using FTP to upload documents, the ClientUploadMethod key should be set to FTP.

The FTP server settings are controlled by the following keys:

  • ClientUploadFTPServer: the location of the FTP server
  • ClientUploadFTPPath: the folder where the web documents live
  • ClientUploadFTPUsername: the FTP username
  • ClientUploadFTPPassword: the FTP password

Using File Share

If you are using file share to upload documents, the ClientUploadMethod key should be set to Share.

The ClientUploadShare key should be set to the UNC base path of Ares uploads to the server and should be set to the \publicdocs folder on your server, e.g., \\xxx.xx.xx.xxx\publicdocs\.

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