Copyright Clearance Center Lookup

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The upper right pane, labeled Journal Title, holds a list of journal titles from which your institution has already borrowed five or more recent (less than five years old) articles during the current calendar year. If you request any further recent articles from any journal title on this list and successfully receive them, you will typically be required to pay copyright royalties for those articles. The Copyright List uses a default Copyright query, built into the ILLiad Client, to display this list. If you need to modify this query for some reason, the copyright.txt file gives you the ability to do so. The copyright.txt file is an optional file that exists to allow ILLiad sites increased flexibility in terms of how their ILLiad Client deals with copyright.

See The Default Copyright Query for detailed information on creating the copyright.txt file and editing the default query.

Automated Searching

Individual journal titles and their associated copyright royalty pricing information may be searched automatically in the Copyright Clearance Center database by clicking on an individual transaction entry in the top grid. Once a title is selected, the search process is automatically initiated. Results display in the bottom grid on the form. The fee amount returned by the CCC lookup will be based on the base fee and per page fee information that exists in the CCC database for the selected title and the information attached to the transaction record for the selected item. If the number of pages entered for the requested transaction is not accurate, this value should be fixed prior to the fee lookup if possible. In situations where the number of pages is unknown until the point of check-in from the lender, the value of the page should be modified at that point. Prior to submission of the copyright order for payment, this information will again be searched in the CCC database and fees will be adjusted accordingly. Fee information appears to the right side of the results. MaxCost/Pieces is a default field now displayed in the Item Information section of the Request Form for items listed under Awaiting Copyright Clearance.

Manual Searching Using the CCC Link

If your automatic search returns no results, as shown by the message 0 of 0 results displayed below the results grid, possibly due to an abbreviated title or a misspelling, or if your CCCAutoSearch key is set to No, you can perform a search manually. Clicking on the Auto Search icon on the Copyright Form deactivates and reactivates the Auto Search feature (it does not change the default key setting). Make sure this icon is highlighted if you want to use Auto Search. The CCCAutoSearch key enables/disables automatic searching of the Copyright Clearance Center database when a record is selected on the Process Copyright screen. This value defaults to Yes, so automated searching is turned on by default. The CCCAutoSearch key is found in the Customization Manager under Borrowing | Copyright. To search manually, type or paste the corrected (if necessary) title or ISSN information into the Copyright Clearance Center search window, located on the Copyright ribbon. Click the Search icon for the type of search you want to perform: Title, ISSN, Publisher or a search using all of these parameters. Results will display in the results grid at the bottom of the page. Fee information for the first result on the results list will appear in the Copyright Payment Information section to the right. Select other result records as needed.

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