Sharing Activity Information Using iCalendar

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This article reflects some changes/features that are not yet publicly available. Aeon 6.0 is in the final stages of testing. Once an official release date has been announced, this message will be updated with more information.

Note: Activity processing functionality is currently only supported in the Aeon Desktop Client and cannot be performed from the Aeon Web Client. Activity information can be viewed in the Aeon Web Client from the Activity Search Results grid.

You can share Activity information with your researchers and others using the Export Calendar command on the Activity Information form in the Aeon Desktop Client.

Overview

You can share Activity information with your researchers and others using the Export Calendar command on the Activity Information form in the Aeon Desktop Client.

This feature uses the iCalendar protocol, supported by many major calendar and schedule applications such as Microsoft Outlook, Google Calendar and Apple iCal.

Clicking the Export Calendar button allows you to save an iCalendar file that you can send to researchers and Activity participants.

The recipient of the file can then load the Activity into their calendar or schedule program.

Included in the file are the Activity date, time, location and description information as provided from the Activity Information form.

Researchers can also download the calendar from the web using links on the Activities and Activity Information forms.

How It Works

To use the iCalendar feature from the desktop client to share Activity information:

  1. Click the Export Calendar icon located on the Home ribbon of the Activity Information form to open a save file dialog box.
  2. Save the iCalendar file by using the Save button on the dialog box. The file name, assigned according to Activity number (e.g., Activity14) can be changed before saving.
  3. Once you have saved the file you can send it via email. The recipient can then add the Activity to their calendar or schedule program.

 

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