Adding Document Types

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You can set a list in Ares of all acceptable file formats that Instructors can upload to Ares. The presence of a file format not listed will force the item to the Awaiting File Type Resolution status for staff review to determine if the file format is one you want to allow your Instructors to upload. You can add additional document types in Ares using the DocumentTypes table.

  1. Navigate to System | General | DocumentTypes in the Ares Customization Manager.
  2. Click New Record.
  3. Fill in the following values:

    Document Type Name The name you want to call this file type. It will appear in the
    drop-down boxes in the client when you choose Document Type.
    Document Type Value The value that will be stored in the database for this document
    type.
    Extension The file extension value. Example: xlsx, jpg, pdf.
    Icon The icon image to use when displaying to web users. You can
    use a default image or your own image.
    Content Type The content (MIME) type that tells the web browser how to
    handle the file. This field must be filled out correctly in order for
    files to be viewed on the web.
    Force Review Set to True if you want Ares to automatically route electronic
    file types to Reserves staff for review before the file is viewable
    by web users. Set to False if you want the file to be automatically
    posted without review by Reserves staff.
    Force Review on Clone Set to True if you want Ares to automatically route cloned
    electronic file types to Reserves staff for review before the file
    is viewable by web users. Set to False if you want the file to
    be automatically posted without review by Reserves staff.
  4. Click Save.

A website like http://filext.com/faq/office_mime_types.php can help you determine the file type (MIME type) based on the extension. For example, it will tell you that the file extension PDF is the extension for the application file type Portable Document Format. You will need to know this information in order to enter it into the Content Type column of the DocumentTypes table.

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