Going Live with Aeon

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This chapter discusses the process used to take a new Aeon system live, allowing patrons to register and/or submit requests and removing all test data.

For Aeon systems that are hosted by Atlas Systems, Inc., the "go live" process is taken care of for you by Atlas. All that you would need to do is call the service number or email us at service@atlas-sys.com and give us the specifics. At the appointed date and time, we will clear your test data for you.

Removing Test Data

The following script will remove ALL transaction and user data from your AeonData database. Be sure to back up the database before proceeding. Open a new query on your SQL Server and run the following script on your AeonData database:

--Misc
DELETE FROM [WebSession]
GO
DELETE FROM [StaffSessions]
GO
DELETE FROM [Log]
GO

--Alerts
DELETE FROM [Alerts]
GO

--Email
DELETE FROM [EMailCopies]
GO

--Activities
DELETE FROM [ActivityAttendance]
GO
DELETE FROM [ActivityHistory]
GO
DELETE FROM [ActivityNotes]
GO
DELETE FROM [ActivityLink]
GO
DELETE FROM [Activities]
GO

--Billing
DELETE FROM [BillingDetails]
GO
DELETE FROM [BillingGatewayTransactionLinks]
GO
DELETE FROM [BillingGatewayTransactions]
GO
DELETE FROM [BillingPayments]
GO

--Reference Requests
DELETE FROM [ReferenceRequests]
GO

--Bundles
DELETE FROM [Bundles]
GO

--Transactions
DELETE FROM [ExternalRequestsReceived]
GO
DELETE FROM [TransactionAttachments]
GO
DELETE FROM [Files]
GO
DELETE FROM [FileInformation]
GO
DELETE FROM [TransactionAccountLinks]
GO
DELETE FROM [History]
GO
DELETE FROM [Notes]
GO
DELETE FROM [ResearcherTags]
GO
DELETE FROM [Tracking]
GO
DELETE FROM [TransactionFlags]
GO
DELETE FROM [TransactionLinks]
GO
DELETE FROM [Transactions]
GO

--Users
DELETE FROM [UserValidation]
GO
DELETE FROM [ProxyLink]
GO
DELETE FROM [ReadingRoomHistory]
GO
DELETE FROM [UserAccountLinks]
GO
DELETE FROM [UserChangeHistory]
GO
DELETE FROM [UserHistory]
GO
DELETE FROM [UserImages]
GO
DELETE FROM [UserNotes]
GO
DELETE FROM [Users]
GO

Depending on what you have tested, you may also want to remove data from the following tables: ReferenceRequests and BillingGatewayTransactions.

If you would like to keep certain parts of your data (for example, keep the users but remove all transactions and Activities), contact Atlas support for details on what modifications to make to the above script.

Link the Web Pages to your Institution's Web Page

Make a link from your institution's web page to your Aeon request pages (usually http://yourservername/aeon/logon.html) or create a new special collections page that does the same. Be aware that, as soon as you do this, the public will have access to your request system.

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