Sub-Record: Notes


The Notes sub-record allows supplemental information to be added to an agent record. To add information in the Notes sub-record, first open the agent record in edit mode.

In order for an agent record to appear in the public interface it must be linked to either an accession or resource record. If you check the public interface and don't see an agent there and know that you published everything, it's because the agent record needs to be linked to an accession or resource record.

For this example, we are using a person agent record, but these steps apply to any agent record you might be using.

Click on the Notes quick link on the left side and then click on the 'Add Note' button.

There is only one type of note that's available in an agent record and that is the Biographical/Historical note.

The Persistent ID is assigned automatically by the ArchivesSpace system. You can provide a contextual Label for this note. If you decide to leave this field blank, then the Persistent ID will display as the label. You can choose to publish the note along with the agent record.

Content field is required and you can also select if it is published.

Once the note information has been entered, save the record.


In the Notes sub-field, you can add sub-notes by clicking on the add sub-note button. There are several different types of sub-notes that you can add to an agent note.

Each type of sub-note that you choose will open up a different form.


  • Persistent ID automatically assigned
  • Choose whether to Publish
  • Add Content information (required)
  • Add additional Content Items as needed

  • Assign a Title
  • Choose whether to Publish
  • Add Event Date
  • Add Events for that date
  • Add additional Events

  • Persistent ID automatically assigned
  • Choose whether to publish
  • Add link to citation in Content box
  • Use XLink fields to describe citation in a way that fits into EAD schema:
    • Actuate determines the behavior of the link
    • Arc Role is the role that the remote resource plays related to the source of this link.
    • HREF designates the URI or the URL for the cited material.
    • Role is the nature of the remote resource.
    • Show is how the link will appear when it's actually clicked on or if it's meant to load directly.
    • Title is the title of the link.
    • Type identifies the type of the XLink element.
Defined List

  • Title of the list
  • Choose whether to publish
  • Label describes the value
  • Value provides additional context for the label
Ordered List

Title of the list

Assign Enumeration from the dropdown list



  • Choose whether to publish
  • Create outline using Add Item and Add Level options

  • Choose whether to publish
  • Content is required




0 out of 0 found this helpful



Article is closed for comments.