Accession Records Basic Information

Follow

Add Basic Information

  1. The Basic Information entries will open when creating a new Accession record,
  2. Complete the following fields as desired. Only Identifier and Accession Date are required.
  3. Click Save Accession before moving on to any other pages.

The fields in the basic information section are:

  • Title - This is typically written using the DACS standard.
  • Identifier - This must be unique.
  • Accession Date - The date that the materials were received.
  • Content Description - Describe the contents of the collection.
  • Condition Description - Describe the physical condition of the materials.
  • Disposition - How the materials could be assigned to different resources.
  • Inventory - Can be a box list. If an inventory description is already written out elsewhere, it can be copied and pasted into this field. Alternately, it or other external documents can be referenced in the External Document sub-record.
  • Provenance - Where the items came from and what the ownership or custodial history of the items has been.
  • Retention Rule - Generally used for more records management materials.
  • General Note -  Use for information that doesn't fit into any other field.
  • Acquisition Type - A drop down menu which can be customized by the institution. Denotes how the materials were acquired.
  • Resources Type - A drop down menu which can be customized by the institution. Denotes what type of material the accession is.
  • Restrictions Apply? - Click the box if there are access or user restrictions. The word "yes" will be present on the completed record.
  • Publish? - Click the box to include the record in the Archives Space public interface.
  • Access Restrictions? - Click the box if this is true.
  • Access Restrictions Note - Additional information on how access is restricted for part or all of the accession.
  • Use Restrictions? - Click the box if this is true.
  • Use Restrictions Note - Additional information on how use is restricted for part or all of the accession.

 

0 out of 0 found this helpful

Comments

0 comments

Article is closed for comments.